Meeting Newz Septeber / October 2022

From budgets, venue hire, guest lists and entertainment, a lot goes into making the perfect event for corporate clients – not to mention complex catering requirements, accessible venues, and the increasing focus on sustainability. Like any event, end-of-year celebrations are a great way to celebrate employees, business partners, and key stakeholders. They are a way of bringing people together and to acknowledge the hard work and dedication given by those who have supported a business. “Every business is so busy and under pressure at the moment, so now that we can get together again, it’s really important to take a minute to reflect and not forget to celebrate your team’s successes,” says Louise Ryburn, managing director at Celebrity Speakers. “It can be a smaller in-house celebration or big gala dinner, but ending the year on a celebratory note and bringing joy to your team is key.” Meredith Drucker, general manager for The Events Group, says end-of-year celebrations help companies bring everyone together, and after two years of Zooms, interruptions and cancelled events, it’s more important than ever. “You can't actually put into words the way people feel when they are connecting with people face to face,” she says. “People really do want to celebrate success and how hard they have been working. End-of-year events are a nice way to celebrate, especially after what everyone's been through.” Here are some of the top considerations to think about when planning your end-of-year celebrations. Plan plan plan Rebecca Clarke, talent agent for Johnson & Laird Performers, recommends starting early on your end-of-year event planning. “Things have been extremely busy as clients try to lock in events before the end of the year,” she says. “The lead times we are experiencing are four to six weeks at the moment.” With so many components making up an event, preparation is key. “The role of an event organiser is huge, so take advantage of the amazing support that event industry suppliers can provide,” says Louise. “We’re here to share our knowledge, expertise and provide you with an extra helping hand to save you time and make sure everything runs smoothly.” Budget No matter the size or scope of an event, every event requires a budget. The first step to planning an event is ensuring you have a reasonable expenditure range. “The biggest thing we see is that people commit to key suppliers without having their full event budget planned for,” says Drucker. “It's important to know the full picture, so you're not over budget before you've even begun.” Picking the right venue Picking out the perfect venue can have a significant impact on how well an event turns out. A venue needs to meet the requirements of a client while also making a positive impact on guests. Making sure a venue has the right capacity for the number of attendees is vital – you can't have people crammed together and you don't want a space so large it looks empty. Booking entertainment “When planning an event, you have to be asking the right questions at the planning stage so that you are making the right decisions when you're booking your talent,” [END OF YEAR CE LEBRAT I ONS After two years of Covid turmoil, this may just be the first festive season where end-of-year celebrations are back in full swing. EVENTS ARE BACK IN FULL SWING AND IT'S TIME TO CELEBRATE By ShannonWilliams [42] meeting newz [sept oct] 2022